Dynamic reservation and group block management system enabling attendees to effortlessly book secure online reservations.

Book Reservations

At the top of every event level page in GPS you will find an event details panel, in this panel you will find a link to your event booking engine.

Once on the booking engine site you will be prompted to check rates. The Check-in and Checkout dates are based off of your event arrival date and the number of nights event participants will require a sleeping room.

To create a block simply click “View Rates” for hotel of your choice.

From the property details page review information, determine which room type you would like to block rooms for,  and click the "Hold Rate" button. 

Alternatively guest can book indiviudal reseravtions by using the "Book Rate" button.

Complete the block hold form and submit.

Check your inbox for your group’s unique reservation link and be sure to send that out to all travelers. This link will direct your travelers to make a reservation under the On-Hold block, allowing you to easliy group reservations.

Manage Blocks

To manage a block for a property you must first navigate to the Rooms Overview page for your event. From the Rooms Overview page you will find a list of every property that you contracted a bid from. Locate the property that contains the room block that you would like to manage, and click the "Rooms Manager" link.

Once on the Rooms Manager page you will need to navigate to the Manage Block and Rate tab. From the Manage Block and Rate tab you will be able to adjust the block release date, and turn on/off the block availability for each room type.

On-Hold Blocks

There are multiple ways to find On-Hold blocks.

1. In the left navigation bar, Search > On-Hold search.

2. From the Rooms Overview (page) > Block Summary (tab) > Under the Property Name if there is an active On-Hold block you will see a "On-Hold Rooms List" link.

3. From the Rooms Manager (page) > Manage Block and Rate (tab) > at the bottom of the Manage Block and Rate section.

All of the above will navigate you to the Rooms On-Hold Search page, which will list all active On-Hold Blocks for your events. To find inactive On-Hold blocks simply change the Release Date From input to a date in the past when the On-Hold Block was active. To manage an On-Hold Block click the "On-Hold Block Details" link.

On-Hold Block Details

You can manage your On-Hold Block from the Rooms On-Hold Block Manager panel, on the On-Hold Block Details page. From the Rooms On-Hold Block Manager panel you can do the following:

  • Change the Release Date
  • Release the On-Hold block back to the parent block
  • Email the On-Hold Rooming List
  • Email the Booking Link
  • Access a link to the On-Hold rooms on your booking engine
  • Adjust the number of Rooms On-Hold for your block

Review Rooming Lists

To review a rooming list for a property you must first navigate to the Rooms Overview page for your event. From the Rooms Overview page you will find a list of every property that you contracted a bid from. Locate the property that contains the rooming list that you would like to review, and click the "Rooms Manager" link for that property.

Once on the Rooms Manager page you will see that Manage Rooming List tab is active. From the Manage Rooming List tab you will be able to filter reservations by status, add manual reservations, add complementary reservations, email mulitple guests, view reservation details, and edit reservation details.

Prioritize Tasks

From the Dashboard of the application you will be presnted with a list of tasks in the Task Manager panel, which displays items that require your attention and need to be completed. It is up to you which order to complete these tasks, but next to each task you will find a color coded icon that relates to how long you have left to complete the task: 

  • Red - Task is due in the next 48 hours.
  • Orange - Task is due in the next 5 days.
  • Green - Task is due in more than 5 days.

Above the task list you will find links with a count of how many tasks are related to that link, clicking on the link will filter the tasks listed.

To view all of your tasks you can either use the "View All Tasks" link in the Task Manager panel, or use bell link in the top navigation bar, this link also shows you a total of how many tasks have left to complete.

The View All Tasks link and the Bell icon will navigate you to the Task Manager page, much like the Task Manager panel on the Dashboard you will be able to filter your tasks by type.