Primary Property Contact

Primary Property Contact is the contact person who was entered on the Property RFP page, updating this contact information will update the Delivered RFP contact on the Send RFP page, and the property contact information on the Rooms Manager page. 

Secure Rooming List Access and Notification Recipient(s)

Secure Rooming List Access and Notification Recipient(s), will receive access to the Rooming List site based off of your event settings. The Primary User Is the Rooming List User that was added to the Property RFP. To add a new user fill in the empty inputs in the Add New User Here: row, and click the Add button. If the rooming list user has been provided access to the rooming list application, then the event admin will be able to resend the access email, by using the Send button in the desired user's row.

If an event is set to send rooming list access on the block release date the Send button will not display, until the block release date has passed, instead above the table a Grant Rooming List Access Now button will display above the Rooming List table. Clicking the Grant Rooming List Access Now button will provide immediate access to the Rooming List, this action cannot be undone. 

Send information to a one-time recipient immediately

The Send information to a one-time recipient immediately section allows event admins to send the following emails:

  • Contract PDF Acceptance Email - Email contains a PDF contract that was generated from the accepted RFP
  • Rooms Manager Access - Email contains a link to the Rooms Manager page
  • Current Rooming List - Email contains a table listing the current guests listed in the rooming list, includes the following information:
    • Guest Name
    • Confirmation Number
    • Check-In Date
    • Number of Nights (guest will be staying)
    • Status - See Reservation Status

History of Information Sent

The History of Information Sent section list all the emailed information/access sent from or related to the event for a property:

  • Invite Email - RFP sent to property
  • Accept Email - RFP accepted by event admin
  • Validate Email with Contract PDF file - Bid accepted contract generated and attached to email
  • Rooming List website link email - Email contains link to Rooming List application
  • Rooming list - Email contains a list of rooming list guest, see One-time recipient email
  • Rooms Manager link - Email contains link to Rooms Manager page, see One-time recipient email
  • Contract PDF file - Email contains a PDF contract that was generated from the accepted RFP, see One-time recipient email